All guidesHow Horizon213 thinks
Why nothing here is ever edited
Horizon213 corrects mistakes by posting the opposite, not by changing what was written. This is the rule behind almost every "you cannot" in the guides.
- Steps
- 4 · About 3 min
- Who can do this
- Owner · Manager · Accountant · Team member · Read only
Sooner or later you will want to change something already recorded — a payment entered twice, a delivery with the wrong quantity, an invoice dated last month by accident. Horizon213 will not let you edit it, and every guide that touches one of these says the same thing in passing.
This page is the reason, in one place, so the guides do not have to keep repeating it.
What happens instead
A correction posts an opposite entry. The original stays exactly as it was, marked Corrected, with a date and a reason beside it. The correcting entry sits next to it. Then you record the right thing as a new document.
Three documents where you expected one — and that is the point. Anyone reading later sees what was recorded, that it was wrong, who said so and when, and what replaced it.
An edit would have shown them only the final answer, with no way to know it had ever been anything else.
Why it works this way
Because the numbers moved. A confirmed invoice has already put VAT in your return and a debt on a customer's account. A payment has already changed your cash position. Editing the record would leave those consequences behind, pointing at a document that no longer says what caused them.
Because a trail nobody can quietly change is worth something. Your accountant, a tax inspector, or you in eighteen months, all need to be able to trust that what is written is what happened. A ledger that can be tidied is a ledger that has to be taken on faith.
Because mistakes are information. A supplier who invoices for more than they delivered, a customer whose cheque bounces twice, a stock count that is always short in the same warehouse — none of that is visible in a record that has been smoothed over.
What this means in practice
Drafts are different. A draft invoice, quotation or purchase order commits nothing and can be cancelled outright. That is what the draft stage is for: it is the place where changing your mind is free. Take your time there.
Corrections usually need a reason. Not bureaucracy — it is the sentence that explains the pair of entries to whoever meets them later.
Some corrections need a manager or an accountant. Reversing a receipt, a delivery or a payroll is not everyday work.
Some are refused entirely when they would break something else: a reversal that would push stock below zero, or a payroll payment already matched during bank reconciliation.
Archiving is not deleting. A contact or product you no longer use is hidden from the lists, but every document it appears on still reads correctly.
The one habit worth building
Check before you confirm, not after.
Every flow in Horizon213 gives you a free moment: the draft invoice before you confirm it, the payroll before you post it, the till before you close it. That moment costs nothing. Once past it, putting something right is three documents and a conversation with whoever has to understand them.