All guidesSites you staff
Read what a site costs
See the month's labour cost of a site against what you bill for it, worked out from payroll you have already posted.
- Steps
- 4 · About 3 min
- Who can do this
- Owner · Manager · Accountant
- Needs the module
- Sites you staff
Before you start
A guarding company can tell you what it bills for a post. Working out what that post actually costs usually means somebody with a calculator and a payroll listing, once a quarter, if at all.
The per-site view does it every month, from figures already posted.
What you need for it to work
Three things, in order:
People posted to the site — so there is a roster to cost.
A closed attendance month with the Site column filled in — so the days can be attributed to a place.
A payroll run for that month — so there is an employer cost to share out.
Miss any of them and the site shows no cost rather than a guess. That is deliberate: an invented figure on this screen is worse than an empty one, because you would act on it.
How the cost is worked out
For each person, Horizon213 takes their employer cost for the month — gross plus employer contributions, exactly as payroll posted it — and gives the site the share matching the days they spent there.
Somebody who worked twenty-six days, all at one site, puts their whole employer cost on it. Somebody split between two sites is split in the same proportion.
No journal is written and no posting changes. This is a reading of money already in the books, not a second set of them. It is why the figure can be trusted and why it cannot be edited here.
Reading one site
Open a site from the register. The four figures across the top are the answer:
What to look at:
Posted against the headcount the site needs, in brick when it is short.
Days worked that month, with unpaid absence beside it.
Labour cost, with night hours noted when there are any.
Billed monthly, with the margin underneath — in brick when the site is costing more than it earns.
Underneath, the roster names everybody currently posted, with their role, shift and start date, and past assignments are one press away.
What to do with a site in brick
A site whose margin is negative is either priced wrong or staffed heavier than the contract assumed. Both are conversations, not software problems.
What the screen gives you is the month it happened in and the hours behind it — the overtime and night hours are on the same row — so the conversation starts from figures rather than from an impression.
Cost is per company, and so is this view. A group with several guarding companies reads each one's sites on its own books, because payroll is prepared and posted per company. Company and group explains that split.
Next, you might want to
- Pay for days worked, absence and overtimeAdjust a payroll month for somebody who was away unpaid, worked extra hours, or has years of service behind them.
- Set up a siteRecord a place you staff under contract — who it belongs to, how many people it needs, and what it bills.
- Read the management reportsOne screen of numbered figures across money, operations and people — and what each one is actually telling you.